A record for each place
Keep the checks you already carry out at council-managed halls and buildings organised by site.
BUILT FOR SMALL BUSINESSESKeep the checks.
Keep the checks.
Lose the
paperwork.
A digital logbook for recurring business checks. Record results, follow up on issues and keep certificates and evidence with the right site.
£49 a year for one site. Staff logins included.
For UK businesses and organisations.
The Corner HouseEXAMPLE SITEYOUR SITE AT A GLANCE
AMYour site at a glance.
2 checks dueA clear record starts here.
12Logged this month
2Due now
1Open issue
Fire alarm testWeeklyDue today
First-aid kitMonthlyDue today
Fire extinguishersMonthly✓ Recorded
Named. Dated. Recorded.View logbook ↗
Fire alarm test recorded.
EXAMPLECall point 7 · Pass · Alex Morgan
Illustrative example. Choose checks and schedules suitable for your premises.
A SIMPLE TOOL FOR BUSY PLACES
Shops · Pubs · Salons · Village halls · Offices ↗ · Workshops ↗ · Parish councils ↗
DIFFERENT PLACES. DIFFERENT CHECKS.How would your team
How would your team
use Gribit?
The same simple logbook, with checks and records that fit your workplace.
Keep the record through every handover.
Give clerks and caretakers one place to find premises checks, supporting documents and outstanding issues.
Keep issues in view
Record a finding, add progress notes and keep the follow-up with the original issue.
Help the next person pick up
Keep certificates and history together, so incoming staff can find the records without searching someone else’s inbox.
Less chasing between office and facilities teams.
Keep shared-space checks, facilities issues and supporting documents together, ready for whoever needs them next.
Room and premises checks
Record the checks you already carry out in meeting rooms, kitchens or other shared spaces, with a clear location and notes.
First-aid kit stock checks
Keep a record of the items checked and note anything missing or needing replacement. Choose the items and schedule appropriate to your workplace.
Service and inspection records
Keep relevant certificates and service documents with the office site or the check they support, instead of leaving them in one person’s inbox.
Know which item, what happened and what’s next.
Record results against equipment or work areas, then keep the notes and follow-up with the original finding.
Checks against a named item
Record your existing equipment checks with an asset reference or separate item results. Your procedures and manufacturer guidance determine what to check.
Checks by bay or location
Keep records specific to a workbench, storage area or workshop bay. Add notes to explain where a problem was found and what needs attention.
Documents with the right record
Keep inspection reports, service records and other supporting files with the relevant check or site, ready to find alongside the recorded results.
These are examples of records you can organise, not a prescribed checklist. Choose the checks and schedules appropriate to your premises, equipment and responsibilities.
CHECK. RECORD. MOVE ON.A proper record.
A proper record.
Without making a job of it.
Built for the person doing the check, and the owner who needs to know it’s been recorded.
Set up your checks
Start with optional templates or add your own checks. Set a frequency and first due date. Add individual items or locations when you need separate results.
Fire alarm testWeekly
Record the result
Choose Record check, enter results and add notes. Every record keeps the check date, named recorder and the account that saved it.
Call point 7✓ Pass
Keep the full picture
Follow up on issues, attach certificates and keep the history together. Export a CSV, print your logbook or download your documents.
Site logbookCSV · Print / PDF
BEYOND THE SPREADSHEETA list is a start.
A list is a start.
Keep the follow-up together, too.
A spreadsheet can work well for a simple list. Gribit brings the schedule, result and follow-up together when more people or places are involved.
The everyday task
With a spreadsheetWith GribitRemembering the next check
SpreadsheetSomeone maintains dates and arranges reminders.
GribitRecurring schedules, due checks and configurable email reminders.
Keeping the record together
SpreadsheetYou maintain names, dates and links to supporting files.
GribitNamed, dated results, with documents attached to the site, check or record.
Following up a problem
SpreadsheetNotes, colours or a separate task list need maintaining.
GribitOpen issues, progress notes and resolutions stay with the original result.
Sharing the history
SpreadsheetYou manage file access and prepare copies to share.
GribitIndividual staff access, searchable records and CSV or print-to-PDF exports.
SEE THE EVERYDAY PARTOne check.
One check.
A record you can find again.
A short walkthrough of the real Gribit app.
A fictional parish hall shows the same recording flow used by every business type. No sound needed.
Read the video walkthrough
In the fictional Willowbrook Parish Council hall, open Record check. Select Issue found for the hall entrance check, enter “Main entrance” as the location and add “Entrance mat is curling at the edge. Replacement requested.” Check the recorder and date, then save. Open the logbook and the saved record to see the result, notes and account that saved it. The issue remains open for follow-up.
SMALL TOOL. SIMPLE PRICE.Less than a pound
Less than a pound
a week, per site.
£49 per site, per year. One site is £49; ten sites are £490. Staff logins are included.
One owner account covers the site plan. Staff use their own accounts and can access only the sites assigned to them.
| Sites | Total / year |
|---|---|
| 1 | £49 |
| 2 | £98 |
| 5 | £245 |
| 10 | £490 |
Your exact total is shown before checkout.
Create an account, set up your sites and review the total before paying.
SITE LOGBOOKSITE PLAN
£49/ year
One site · annual subscription
- Individual staff accounts included
- Recurring checks and dated records
- Item and location results with notes
- Issues, follow-ups and check history
- Certificates and documents together
- Responsible people and email reminders
- Search, CSV and print-to-PDF
A FEW USEFUL ANSWERS
Before you start.
Is gribit compliance software?
No. It is a tool for recording checks, results and follow-up actions. It does not provide professional safety advice, determine which checks your premises need, or guarantee legal compliance.
Can I choose my own checks and frequencies?
Yes. Start with optional templates or an empty logbook, then add checks with a frequency and first due date. Choose the checks and schedules appropriate to your premises and professional guidance.
Can I use it on my phone?
Yes. The logbook and recording forms are designed to work in a phone browser as well as on a computer. You need an internet connection to save records.
Can I download my records?
Yes. In Logbook, export a CSV or use Print / PDF and choose “Save as PDF” in your browser. These exports include notes, item results and follow-up actions. In Documents, download original files individually or together as a ZIP. Original files are separate from your logbook export.
Will I get reminder emails?
Assign a person responsible for a check, or enable site-wide summaries in Admin → Staff & reminders. Email recipients need a verified account with access to the site. You can set how many days before a due date reminders start. Delivery depends on the service and your email provider; keep another way to remember essential work.
How does my team get access?
Use Admin → Staff & reminders to invite people and choose their sites. Everyone signs in with their own account. Adding a name to the staff directory does not grant access; the person must accept an invitation. Staff logins are included in the site plan.
What happens if I cancel?
Review your sites in Admin → Billing during the 30 days before renewal. Deselect sites to keep using them until paid access ends, or select none to stop renewal. Retiring a site stops recording immediately and removes its £49 from the next renewal, with no part-year refund. Records remain read-only for 12 months after paid access ends, then are deleted after email warnings. Export your logbook and original documents before then. See the terms.
READY WHEN YOU AREYour next check deserves
Create account